Suggestions for good video conference etiquette
The rules of video conference etiquette are fairly basic, but it will prevent anyone from looking foolish and create a professional environment.
Polycom, the leader in the video conferencing marketplace, released the Polycom ViewStation FX, Polycom ViewStation EX MP, Polycom ViewStation 512 MP, and Polycom VS4000 systems as multi-point videoconference solutions. Certain Polycom VSX products can be upgraded with a multi-point key option.
First, it is suggested to activate the auto-mute feature on the Polycom video system, This insures that a call into your videoconference room will not hear any unexpected comments. This may prevent any embarrassment - or worse!
It is also a good idea to adhere to a schedule policy with the conference room. It would interfere with a call to have someone walk in during a live videoconference. Avoid any awkwardness or disruption by having the scheduled usage times clearly understood by everyone in the workplace.
When actually participating in a video conferencing call, make sure you give all participants an adequate response time. It will take patience and practice, but in the long run, it will make for a more pleasant and productive video conferencing environment, especially if engaging in a multi-point Polycom video call.
These rules of etiquette are fairly basic, but it will prevent anyone from looking foolish and create a professional environment. This will allow everyone to use the Polycom video system to its fullest potential.
